Good fit if
- You can work a hybrid schedule based at Salem in Salem, NJ.
- You can meet unescorted-access requirements at Salem.
Credentials that matter
Skills and tools
- NRC Regulations
- 10 CFR
- SAP
About this role
At this time, only current PSEG employees are being considered. Administrative Assistant is responsible for performing a wide variety of administrative and secretarial services that are diverse and at times sensitive or confidential in nature. This position reports to and directly supports a Vice President, therefore duties require a broad knowledge of corporate functions and key personnel/external stakeholders.
Responsibilities
- Perform clerical duties that include typing and filing Screen, direct and prioritize incoming correspondence and phone calls to appropriate parties Maintain and coordinate leadership calendars Provides direction and expertise for other team members on departmental and company processes Supports on-boarding and off-boarding employees and contractors, establishing access and accounts, assisting with ordering technology equipment (laptops, monitors, cell phones, etc.) Assists with departmental financial processes including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs work with procurement and general budget management activities Responsible for administrative functions necessary to support the assigned work groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports and ensuring timely response and close-outs for information and data requests Assist with vendor establishment and coordination with SAP vendor team Job Specific Qualifications High school diploma or G.E.D. 5+ years of experience performing office support and administration work within a medium to large sized organization (500+) Advanced capabilities with Microsoft Word, Excel and Power Point Willingness to learn new processes, procedures and software applications Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and private companies Ability to interact effectively with executive and senior management Excellent organizational skills and ability to work independently using judgment and initiative to effectively handle multiple tasks simultaneously under pressure, with close attention to detail and in a thorough, accurate and timely manner Strong customer/client focus and teamwork skills Must meet and maintain nuclear requirements for Unescorted Site Access.
- Desired Prior demonstrated use of SAP, Concur and other company platforms Some positions at PSEG require access to information covered by the Department of Energy’s regulation 10 CFR 810 (Part 810).
- If applicable, the successful applicant must prove they are: (1) a citizen or national of the USA.
- OR (2) a lawful permanent resident of the United States (Non-Conditional Permanent I-551 / Green Card / Permanent Resident Card holder).
- OR (3) a citizen, national, or permanent resident of a "Generally Authorized" destination on the attached list not also a citizen, national, permanent resident of any country not listed.
- OR (4) a "Protected Individual" under the Immigration and Naturalization Act (8 U.S.C 1324b(a)(3)).
- As an employee of PSEG, you should be aware that during emergency restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
- For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing.
- Employees who are hired or transfer into a federally regulated role (including positions covered by USDOT, PHMSA, or NRC regulations) are subject to random drug and alcohol testing, inclusive of marijuana.
- Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and medically, the use of these products are prohibited for employees in federally regulated roles.
Location, schedule, and travel
Onsite We’re one of the country’s largest energy companies, with a vision of powering a future where people use energy more efficiently and it’s safer and delivered more reliably than ever.
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