Project Document Control Supervisor (Contract)

Oklo·Santa Clara, CA or Remote·Posted today

Nuclear industryUS only

About this role

Lead document control operations for EPC and capital construction projects at Oklo, a nuclear energy company developing advanced nuclear reactors. This contract role (with potential permanent conversion after 6 months) oversees the full lifecycle of project documentation across engineering, procurement, construction, quality, commissioning, and turnover phases, ensuring compliance with nuclear regulatory standards, contractual obligations, and quality assurance requirements.

Responsibilities

—Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning, and turnover phases
—Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants, and project stakeholders
—Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, and communication protocols
—Serve as the project subject matter expert for document control systems, naming conventions, metadata standards, and records requirements
—Provide guidance to project teams on document compliance, deliverable tracking, records retention, and document control best practices
—Train, mentor, and oversee document controllers, including delegation and review of routine document control activities
—Support continuous improvement of document control standards, templates, tools, and organizational workflows
—Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems
—Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules and milestones
—Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, and submission requirements
—Coordinate resolution of incomplete, inaccurate, late, or nonconforming document submissions
—Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements, and regulatory requirements
—Coordinate document review cycles, including distribution, comment tracking, schedule alignment, and closeout
—Oversee document-control support for management-of-change activities, including tracking, distribution, archival, and retention
—Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as-builts, and final record documentation
—Ensure turnover packages and final project records are complete, organized, secure, and ready for commissioning and long-term retention
—Identify, communicate, and escalate document-control risks, workflow bottlenecks, confidentiality issues, or compliance concerns

Qualifications

—Associate's degree or equivalent education
—5+ years of relevant document-control, records-management, or project-support experience, including EPC or capital projects
—Proficiency with Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, or Jira
—Ability to work effectively in remote and cloud-based work environments
—Willingness and ability to travel up to approximately 15% as required

Desired

—Bachelor's degree
—Prior experience leading or supervising document control activities
—Experience on EPC, capital construction, industrial, energy, or nuclear infrastructure projects
—Experience establishing and administering project document control workflows, standards, and systems
—Experience with document management systems such as SharePoint, InEight Document, Procore, Bluebeam, or M-Files
—Familiarity with Management of Change workflows and documentation processes such as RFIs, NCRs, DCNs, and as-builts
—Familiarity with commissioning, turnover, operational readiness, or asset handover documentation processes
—Owner-side document control experience on nuclear projects
—Familiarity with quality-assurance and regulatory compliance requirements for controlled documents in nuclear energy