Credentials that matter
Skills and tools
- Document Control
- EPC Projects
- Quality Assurance
- NRC Regulations
- Management OF Change
Required qualifications
- Associate's degree or equivalent education
- 5+ years of relevant document-control, records-management, or project-support experience, including EPC or capital projects
- Proficiency with Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, or Jira
- Ability to work effectively in remote and cloud-based work environments
- Willingness and ability to travel up to approximately 15% as required
About this role
Lead document control operations for EPC and capital construction projects at Oklo, a nuclear energy company developing advanced nuclear reactors. This contract role (with potential permanent conversion after 6 months) oversees the full lifecycle of project documentation across engineering, procurement, construction, quality, commissioning, and turnover phases, ensuring compliance with nuclear regulatory standards, contractual obligations, and quality assurance requirements.
Responsibilities
- Lead document control activities for assigned EPC and capital projects across engineering, procurement, construction, quality, commissioning, and turnover phases
- Serve as the primary document control interface between Oklo, EPC contractors, vendors, subcontractors, consultants, and project stakeholders
- Establish and maintain project document control procedures, workflows, folder structures, distribution matrices, and communication protocols
- Serve as the project subject matter expert for document control systems, naming conventions, metadata standards, and records requirements
- Provide guidance to project teams on document compliance, deliverable tracking, records retention, and document control best practices
- Train, mentor, and oversee document controllers, including delegation and review of routine document control activities
- Support continuous improvement of document control standards, templates, tools, and organizational workflows
- Oversee the full lifecycle of incoming and outgoing project deliverables using approved document management systems
- Coordinate with Project Controls and Engineering Management to align document deliverables with project schedules and milestones
- Oversee transmittals, document registers, receipt acknowledgements, audit trails, status reporting, and submission requirements
- Coordinate resolution of incomplete, inaccurate, late, or nonconforming document submissions
- Ensure project compliance with Oklo standards, Project Execution Plans, contractual obligations, quality assurance requirements, and regulatory requirements
- Coordinate document review cycles, including distribution, comment tracking, schedule alignment, and closeout
- Oversee document-control support for management-of-change activities, including tracking, distribution, archival, and retention
- Oversee incorporation and control of current revisions, superseded documents, field markups, redlines, as-builts, and final record documentation
- Ensure turnover packages and final project records are complete, organized, secure, and ready for commissioning and long-term retention
- Identify, communicate, and escalate document-control risks, workflow bottlenecks, confidentiality issues, or compliance concerns
Preferred qualifications
- Bachelor's degree
- Prior experience leading or supervising document control activities
- Experience on EPC, capital construction, industrial, energy, or nuclear infrastructure projects
- Experience establishing and administering project document control workflows, standards, and systems
- Experience with document management systems such as SharePoint, InEight Document, Procore, Bluebeam, or M-Files
- Familiarity with Management of Change workflows and documentation processes such as RFIs, NCRs, DCNs, and as-builts
- Familiarity with commissioning, turnover, operational readiness, or asset handover documentation processes
- Owner-side document control experience on nuclear projects
- Familiarity with quality-assurance and regulatory compliance requirements for controlled documents in nuclear energy
Location, schedule, and travel
Remote and cloud-based work environment with up to 15% travel required
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