Document Control and Records Specialist

Oklo·Santa Clara, CA or Remote·Posted July 2026

Nuclear industryUS only

About this role

Oklo, an advanced nuclear fission company, seeks a Document Control and Records Specialist to manage Electronic Document Management System (EDMS) workflows and ensure all documents and records comply with nuclear regulatory requirements (NQA-1, ANSI N15.8) and industry standards. This role is critical to supporting Oklo's mission in a fast-paced advanced reactor startup environment.

Responsibilities

—Manage controlled documents throughout their lifecycle—coordinate reviews, process approvals, revisions, supersessions, and ensure document integrity and revision control
—Process incoming records through the records lifecycle: validate, classify, index, maintain metadata, and ensure accurate filing, retention, retrieval, archival, and disposition
—Perform quality control checks on controlled documents and records to verify completeness, accuracy, approvals, identifiers, revisions, formatting, and metadata
—Maintain access permissions for controlled documents, records, and system users; monitor workflow queues and follow up on incomplete or nonconforming submissions
—Provide first-line user support for EDMS tools, troubleshoot access issues, and escalate system, workflow, or compliance issues as needed
—Support Document Control Manager with program initiatives, policy updates, procedure drafting, and maintenance of controlled templates and forms
—Generate routine reports and metrics related to document control and records management activities

Qualifications

—5+ years of related experience in a regulated industry (energy preferred, nuclear strongly preferred)
—Experience managing both controlled documents and records throughout their lifecycles
—Associate degree or equivalent combination of training and relevant experience
—Thorough understanding of Electronic Document Management Systems (EDMS) for document control and/or records management
—Knowledge of nuclear QA requirements (ASME NQA-1, ANSI N15.8) and the role of document control in supporting regulatory compliance
—Knowledge of integrated safety management and document change/configuration control
—Proficiency with EDMS systems (M-Files preferred), SharePoint, Box, Jira, Confluence, Microsoft Word and Excel, Adobe Acrobat Pro
—Detail-oriented with a quality mindset; organized with ability to prioritize and manage time independently
—Effective written and verbal communicator; capable of handling sensitive and proprietary information

Desired

—Bachelor's degree
—EPC (Engineering, Procurement, Construction) experience in the energy industry
—Experience performing or supporting technical writing, editing, word processing, or document compositing (layout/formatting)
—Previous experience establishing a Document Control and Records Management (DCRM) program
—Hands-on experience with M-Files EDMS