Good fit if
- You have 5+ years of experience.
- You can travel 15% of the time.
Credentials that matter
Skills and tools
- ASME NQA-1
- Ansi N15.8
- Edms
- M-Files
- Nuclear QA
- Configuration Control
Required qualifications
- 5+ years of related experience in a regulated industry (energy preferred, nuclear strongly preferred)
- Experience managing both controlled documents and records throughout their lifecycles
- Associate degree or equivalent combination of training and relevant experience
- Thorough understanding of Electronic Document Management Systems (EDMS) for document control and/or records management
- Knowledge of nuclear QA requirements (ASME NQA-1, ANSI N15.8) and the role of document control in supporting regulatory compliance
- Knowledge of integrated safety management and document change/configuration control
- Proficiency with EDMS systems (M-Files preferred), SharePoint, Box, Jira, Confluence, Microsoft Word and Excel, Adobe Acrobat Pro
- Detail-oriented with a quality mindset; organized with ability to prioritize and manage time independently
- Effective written and verbal communicator; capable of handling sensitive and proprietary information
About this role
Oklo, an advanced nuclear fission company, seeks a Document Control and Records Specialist to manage Electronic Document Management System (EDMS) workflows and ensure all documents and records comply with nuclear regulatory requirements (NQA-1, ANSI N15.8) and industry standards. This role is critical to supporting Oklo's mission in a fast-paced advanced reactor startup environment.
Responsibilities
- Manage controlled documents throughout their lifecycle—coordinate reviews, process approvals, revisions, supersessions, and ensure document integrity and revision control
- Process incoming records through the records lifecycle: validate, classify, index, maintain metadata, and ensure accurate filing, retention, retrieval, archival, and disposition
- Perform quality control checks on controlled documents and records to verify completeness, accuracy, approvals, identifiers, revisions, formatting, and metadata
- Maintain access permissions for controlled documents, records, and system users; monitor workflow queues and follow up on incomplete or nonconforming submissions
- Provide first-line user support for EDMS tools, troubleshoot access issues, and escalate system, workflow, or compliance issues as needed
- Support Document Control Manager with program initiatives, policy updates, procedure drafting, and maintenance of controlled templates and forms
- Generate routine reports and metrics related to document control and records management activities
Preferred qualifications
- Bachelor's degree
- EPC (Engineering, Procurement, Construction) experience in the energy industry
- Experience performing or supporting technical writing, editing, word processing, or document compositing (layout/formatting)
- Previous experience establishing a Document Control and Records Management (DCRM) program
- Hands-on experience with M-Files EDMS
Location, schedule, and travel
Remote with willingness and ability to travel approximately 15% of workdays
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